Executive Assistant

We are currently seeking an organised and motivated Executive Assistant to join our dedicated team. This role provides an excellent opportunity to work in a supportive environment, with close interaction with our CEO and Operations Manager, and contribute substantially to our ongoing success.

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Executive Assistant

Job Title: Executive Assistant
Location: London, UK (Partially remote)
Company: Global Charter

Global Charter (GC) is a well-established and forward-thinking company, with a presence in both London and Miami. As a reputable entity within the chartering industry, GC holds a firm commitment to professional service, client satisfaction, and an informed understanding of global market trends.

We are currently seeking an organized and motivated Executive Assistant to join our dedicated team. This role provides an excellent opportunity to work in a supportive environment, with close interaction with our CEO and Operations Manager, and contribute substantially to our ongoing success.

Job Description:
As an Executive Assistant at GC, your primary responsibility will be to assist the CEO and the Operations Manager in their daily activities and projects.

Key Responsibilities:

  1. Executive Support: Offer vital support to the CEO by managing schedules, preparing reports, and facilitating smooth communication with internal and external stakeholders.
  2. Operations Manager Collaboration: Collaborate closely with the Operations Manager on a variety of tasks, helping to ensure the smooth running of the company's operations.
  3. Broker Support: Assist our team of brokers in the UK and the US, alleviating their administrative burden so they can focus on more strategic aspects of their roles.
  4. Campaign Management: Support the execution of monthly mailing campaigns, with copy supplied by GC.
  5. CRM Assistance: Aid in the upkeep of our company CRM under the supervision of our CRM Lead, contributing to the accuracy and effectiveness of our data.
  6. Absence Management: Assist in the administration of sick days and annual leave days, maintaining accurate records.

Skills and Qualifications:

  • A minimum of 1 year of experience in a PA role, ideally 2+
  • Exceptional organizational skills
  • Strong communication abilities, both written and verbal
  • Proficiency in MS Office and familiarity with CRM software
  • High level of discretion when handling confidential information

Work Schedule: The role will require you to work from our London HQ from Monday to Wednesday, with the option to work remotely on Thursdays and Fridays.

At GC, we believe in providing equal opportunities to all and encourage individuals from all backgrounds to apply. If you are driven, dedicated, and ready to work in an environment that supports your professional growth, GC welcomes you. Apply now to be part of our exciting journey!

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